Tip Summary

You may not know that you can schedule a conference room, projector, speakerphone or whatever resource for your meetings through your Outlook client. This tip contains instructions for setting up the capability on Exchange server, and for doing the actual scheduling on the Outlook client.

There are some organizations that use multiple conference rooms to host meetings, seminars and training sessions. There is typically a user who is responsible for scheduling these rooms for these various occasions. The scheduling process is a painstaking one because the user has to manually enter the schedules when a request is made.

A simple way to resolve this problem is setting up these rooms as resources in Exchange. In order to do this the following needs to be done:

When you need to schedule a meeting or training session, you need to do it in the Outlook client.

When the user has completed entering the necessary information, click the send button. The request then goes to the person in charge of the resource(s) room, and to all those who have been invited -- listing the time, date and location of the meeting.

This tip stolen from Adesh Rampat, at Tech Target